Job Scope:
The Archives Officer is in charge of receiving, classifying and organizing all type of records while maintaining utmost confidentially and respecting all policies and procedures in place.
Main Duties and Responsibilities
Receive, classify and archive all type of files of documents as per procedure
Sort and organize the documents received by type, date, and station, according to signature matrix
Check the type of the files and documents and report to manager inconsistencies if any
Follow up daily with concerned for non-received documents
Handle the organization daily manuals and reports per date on daily basis
Retrieve, print and submit the needed documents as requested by users and approved by manager
Assist in the archives organization process such as removing boxes, switching locations, destruction etc.
Match received documents with related forms delivered and highlights discrepancies if any
Inform manager of all kind of users’ requests, and proceed according to the manager’s instruction
Participate in the periodic checks to verify the integrity of the archived documents and files and room
Prepare and send booklets requested to concerned according to the related procedure
Perform other job-related duties as assigned
Job Requirements:
Experience: 2-3 years of relevant experience Education: Bachelor’s Degree in Documentation, Archiving or equivalent